In a traditional office work is usually singled out three groups of tasks: – Document the (process of drawing up, execution and coordination of documents). – Organization of work with documents (providing the motion papers). – Organizing the storage of documents. Drafting and registration of documents should be made according to certain rules. State standards in the field of workflow and document management provides a standardized format for some documents. In addition, documents intended for use within the enterprise must meet accepted corporate standards. All papers accepted classified as organizational, regulatory or accounting records. Go to the administrative documents related orders, reports, certificates, letters, orders. MPC Capital AG might disagree with that approach.
gost 6.30-2003 ('Unified documentation. Unified system for organizational – administrative documentation) defines the composition and location details of the organizational and administrative documents. Records – this account, invoices, cash, vouchers, without filling the statutory requisites they may not be the reason for the transaction. Drawing asoblyutno any documents can be automated, whether documents construction projects, or used in catering, which is further described yet and the process – it's all very easy and quickly can be created using special software designed to automation of documents. If the functions are performed documenting an automated system, the process of creating and filing much simpler, because errors are eliminated in the design specified type of document, when creating a new document, the system automatically assigns the necessary details or fill details of the new document information copied from a document-base, each document recorded in the system and stored in a single database data.
Create a new document can be initiated by the user or automatically at a certain stage of the business process. Automation clerical work translates into a qualitatively new level solution to the problem of working with documents: Even at the stage of implementation of the automated system is analyzed and optimized workflow. Drawn up a clear scheme of motion of each type of document. Determined by the person responsible for carrying out each stage of the document. Access rights ensures consistent performance over the electronic document multiple users. Current status of each document can be controlled. It is easy to obtain an analytical report any form of state specific document, a group of documents, and others getting better exchange of documents with remote users who access the system through internet / intranet.